If it seems like you’re attending meetings more often — you’re absolutely right! That’s because the business world operates on a 24/7 clock and every process in a corporation can be completed quicker and faster. Projects that logistically used to take weeks are now completed in just days or even minutes.
This increases the need for more frequent get-togethers to discuss what’s next on the calendar. Although meetings are still completed on a one-on-one and face-to-face basis, modern meetings can also take place using advanced communication tools such as teleconferencing and videoconferencing.
One complaint that many meeting attendees seem to unanimously voice is time wasted discussing irrelevant issues. Additional complaints come from the host being illprepared and the facility/room not ready to start on schedule.
Here are five basic principles to follow when organizing an effective meeting:
1. Allow enough time for all attendees (including you) to prepare.
2. Check all equipment (e.g., screens, room heated/cooled, etc.) to ensure it is working properly.
3. Keep the meeting on topic!
4. Encourage audience participation (meetings aren’t just to voice your opinion).
5. Before closing the meeting, assign clear goals and set clear deadlines for the next meeting.
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